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[REVIEW NEEDED] This document is an AI-drafted starting point and has not been reviewed by a lawyer. Do not publish without legal review.

1. Definitions

  • “Service” means the TheTerms platform accessible at theterms.app and any associated APIs.
  • “User” means any individual who accesses or uses the Service.
  • “Organisation” means a team or company account created within the Service.
  • “Content” means any documents, clauses, or data you create, upload, or transmit through the Service.
  • “Signer” means any individual invited to review and accept or reject documents via the Service.

2. Acceptance of Terms

By accessing or using the Service, you agree to be bound by these Terms. If you are using the Service on behalf of an Organisation, you represent that you have authority to bind that Organisation to these Terms.

If you do not agree to these Terms, do not use the Service.

3. Account Terms

Registration. You must provide accurate and complete information when creating an account. You are responsible for maintaining the security of your account credentials.

Age requirements. You must be at least 16 years old to use the Service.

Account security. You are responsible for all activity that occurs under your account. Notify us immediately at security@theterms.app if you suspect unauthorised access.

One account per person. Each individual may maintain only one free account.

4. The Service

Description. TheTerms provides tools for creating structured documents, managing signing workflows, and tracking acceptance at the clause level.

Availability. We aim for high availability but do not guarantee uninterrupted access. We may perform maintenance with or without advance notice.

Modifications. We reserve the right to modify or discontinue features of the Service at any time. We will provide reasonable notice of significant changes.

5. Permitted and Prohibited Use

Permitted use. You may use the Service for lawful purposes including creating employment agreements, NDAs, terms of service, privacy policies, and other standard commercial documents.

Prohibited use. You may not use the Service to:

  • Create or distribute fraudulent, deceptive, or illegal documents
  • Violate any applicable law or regulation
  • Infringe the intellectual property rights of others
  • Transmit malware or malicious code
  • Attempt to gain unauthorised access to the Service or its infrastructure
  • Use automated means to access the Service in a manner that exceeds reasonable usage

6. Intellectual Property

Your Content. You retain ownership of all Content you create through the Service. By using the Service, you grant us a limited licence to store, process, and transmit your Content solely to provide the Service.

The Software. The TheTerms application software is licensed under the GNU Affero General Public License v3.0 (AGPL-3.0). The source code is available at github.com/ashwineaso/theterms. Your use of the hosted Service does not grant you any rights beyond those in these Terms.

Our trademarks. “TheTerms” and associated logos are our trademarks. You may not use them without our prior written permission.

7. Data and Privacy

Your use of the Service is subject to our Privacy Policy, which is incorporated into these Terms by reference.

Self-hosted instances. If you self-host TheTerms under AGPL-3.0, these Terms of Service do not apply to that deployment. You are responsible for your own terms and privacy policy for your users.

8. Payment Terms

[REVIEW NEEDED — complete payment terms including billing cycles, refund policy, and tax provisions]

Paid plans. Paid plan pricing is displayed at theterms.app/pricing. Prices are exclusive of applicable taxes.

Billing. Subscriptions are billed in advance on a monthly or annual basis.

Cancellation. You may cancel at any time. Cancellation takes effect at the end of the current billing period. We do not provide pro-rata refunds for partial periods.

Free tier. Free tier usage is subject to the limits described on the pricing page. We reserve the right to modify free tier limits with 30 days’ notice.

9. Termination

By you. You may terminate your account at any time by deleting it from account settings. Your data will be permanently deleted within 30 days.

By us. We may suspend or terminate your account immediately if you violate these Terms, engage in fraudulent activity, or for any other reason at our sole discretion with reasonable notice where practicable.

Effect of termination. Upon termination, your right to use the Service ceases. Provisions that by their nature should survive termination will do so.

10. Limitation of Liability

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TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THETERMS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOSS OF PROFITS, DATA, OR GOODWILL, ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR YOUR USE OF THE SERVICE.

OUR TOTAL AGGREGATE LIABILITY TO YOU SHALL NOT EXCEED THE GREATER OF (A) THE AMOUNTS PAID BY YOU TO US IN THE TWELVE MONTHS PRECEDING THE CLAIM, OR (B) £100.

11. Indemnification

You agree to indemnify, defend, and hold harmless TheTerms and its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses arising out of or in connection with your use of the Service or violation of these Terms.

12. Governing Law

[REVIEW NEEDED — choose applicable jurisdiction]

These Terms are governed by and construed in accordance with the laws of England and Wales, without regard to conflict of law principles. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

13. Changes to Terms

We may update these Terms from time to time. We will notify you of material changes by email or by displaying a prominent notice in the Service at least 14 days before the changes take effect. Your continued use of the Service after the effective date constitutes acceptance of the updated Terms.

14. Contact

Questions about these Terms? Contact us at: